Privacy Policy

QuickSearch Plus – AI-Powered Meeting & Calendar Management

Last Updated: March 23, 2026

QuickSearch Plus ("we," "our," or "us") operates the QuickSearch Plus mobile application (the "App") and related web services at quicksearchplus.com. This Privacy Policy explains what personal information we collect, why we collect it, how we use and protect it, and what choices you have.

By creating an account or using the App, you agree to the practices described in this policy. If you do not agree, please do not use our services.

1. Information We Collect

1.1 Account & Profile Information

When you register for a QuickSearch Plus account, we collect:

• Full name
• Email address
• Password (stored as a cryptographic hash - we never store your plain-text password)
• Profile picture (optional, uploaded by you)
• Timezone preference
• Account type (Individual or Enterprise)
• AI summary preferences (format style and tone)

If you sign in with Google, we receive your Google account name, email address, and profile picture from Google. We do not receive your Google password.

1.2 Calendar & Meeting Data

QuickSearch Plus's core purpose is to help you manage your meetings. To do this, we access and process:

• Calendar events (title, description, start/end time, location, attendees, meeting links) from your connected calendars
• Meeting notes, summaries, and action items you create or that are auto-generated by AI
• Attendee email addresses and display names from your calendar events
• Booking link configurations you create (availability windows, duration, custom questions)
• Guest booking submissions - name, email, phone number, and responses to any custom questions you configure on your booking link

1.3 Calendar Provider Connections (OAuth)

You may connect the following calendar providers via OAuth 2.0. OAuth grants us access to your calendar on your behalf:

You can disconnect any calendar integration at any time from Settings → Calendars in the App, or by revoking access directly from the provider:

• Google: myaccount.google.com/permissions → find QuickSearch Plus → Remove Access.
• Microsoft: account.live.com/consent/Manage → find QuickSearch Plus → remove permissions.

QuickSearch Plus's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

1.4 Location Information

We request access to your device's location ("when in use" only, not in the background) for one purpose: to display current weather conditions alongside your meetings and to include weather context in your morning digest push notification.

• Location is collected as a one-time, on-demand reading - not continuously tracked.
• We round the coordinates to approximately 1 km precision before use.
• Location data is not shared with advertisers or sold to third parties.

You can deny or revoke location permission at any time in iOS Settings → Privacy & Security → Location Services → QuickSearch Plus. The App remains fully functional without location access; weather features will simply be unavailable.

1.5 Device & Push Notification Data

When you enable push notifications, we collect:

• Your Apple Push Notification service (APNs) device token - used exclusively to deliver meeting reminders, booking confirmations, and your daily digest to your device.
• Notification preferences you configure (e.g., remind me 15 minutes before meetings).

1.6 Payment & Subscription Data

Subscriptions purchased through the iOS App are processed entirely by Apple In-App Purchase (StoreKit 2). We do not receive or store your credit card number or Apple ID password. We receive a signed transaction token (JWS) from Apple confirming your subscription tier and renewal status.

For Stripe-based bookings (when a host charges guests for appointments via their booking link), payment processing is handled directly by Stripe. We store only a Stripe Customer ID to link your account to your Stripe profile. We do not store raw card details.

1.7 Audio Session Monitoring

The App passively monitors your device's audio session state (whether an audio session is active) to detect when you may have entered a meeting. This monitors audio session status events from iOS - it does not record or transmit any audio content. This enables automatic activation of the Live Meeting view when a meeting starts.

1.8 Uploaded Content

You may upload files (documents, images, videos) to your QuickSearch Plus collections. This content is stored on our servers and associated with your account. We do not use your uploaded content for any purpose other than storing it and making it available to you.

1.9 Usage & Activity Data

We maintain aggregated counts of feature usage (e.g., number of AI summaries generated this month, number of bookmarks created) to enforce plan limits and monitor service health. This data is tied to your account and is not sold or shared with third parties for advertising.

2. How We Use Your Information

3. AI Features and Third-Party AI Processing

3.1 Meeting Summaries & Action Items

When you request an AI-generated meeting summary or action-item extraction, the relevant meeting content (title, description, notes, and transcript if available) is sent to our backend server for processing. Our backend may transmit this data to a third-party AI provider solely to generate the requested output. Content is transmitted over encrypted connections and is not retained by the AI provider beyond the request-response cycle.

3.2 AI Voice Booking Agent (Cameron)

Users on eligible plans are assigned a dedicated phone number powered by Vapi, an AI voice platform. When a caller dials your agent number, the voice conversation is processed by Vapi to understand booking intent and schedule appointments using your availability settings. Call data processed by Vapi is subject to Vapi's Privacy Policy.

3.3 AI Smart Agenda Generation

This feature uses your upcoming calendar events to generate a structured agenda. Only event metadata (title, time, attendees) is used - meeting descriptions and notes are not included unless you explicitly include them.

4. Information Sharing and Disclosure

We do not sell your personal information. We share information only in the following circumstances:

4.1 Service Providers

All service providers are contractually required to process your data only on our instructions and to protect it to the same standard we do.

4.2 Enterprise Workspaces

If your account is part of an Enterprise workspace, your workspace owner and designated admins may be able to view usage data for seats under their plan.

4.3 Booking Guests

When a guest books an appointment through your public booking link, the information they provide (name, email, phone number, and responses to custom questions) is shared with you as the host and used to create the calendar event.

4.4 Legal Requirements

We may disclose information if required by law, regulation, or legal process, or if we believe disclosure is necessary to prevent harm, fraud, or illegal activity, or to protect the rights and safety of QuickSearch Plus, our users, or the public.

4.5 Business Transfers

In the event of a merger, acquisition, or sale of all or part of our business, user information may be transferred as a business asset. We will notify you before your personal data is transferred and subjected to a materially different privacy policy.

5. Data Storage and Security

Our servers are hosted on Heroku with a PostgreSQL database. All data is encrypted in transit (TLS 1.2+) and at rest. We implement the following security measures:

• JSON Web Token (JWT) authentication with automatic expiry and secure token refresh
• Passwords stored as bcrypt hashes - we cannot recover your plain-text password
• Access tokens and refresh tokens stored in the iOS Keychain (hardware-backed encryption)
• OAuth tokens for calendar connections encrypted at rest
• HTTPS enforced for all API communications - no plain HTTP endpoints
• Role-based access controls - you can only access your own data

6. Data Retention

7. Account Deletion

You have the right to permanently delete your QuickSearch Plus account and all associated personal data at any time. You can do this in two ways:

1. In-App: Go to Settings → Profile, scroll to the bottom, and tap "Delete Account." A confirmation dialog will ask you to confirm before proceeding.
2. By Email: Send a deletion request to support@quicksearchplus.com from the email address associated with your account with the subject "Delete Account."

Upon deletion, we permanently anonymise all personally identifiable information associated with your account - including your name, email address, profile picture, calendar connections, meeting data, notes, bookmarks, and uploaded files. Some data may be retained for the minimum period required by law (e.g., financial transaction records required for tax compliance).

8. Your Rights and Choices

8.1 Access

You can request a copy of the personal data we hold about you.

8.2 Correction

You can update your name, email, profile picture, and preferences directly within the App at any time.

8.3 Deletion

See Section 7. You can delete your account in-app or by contacting us.

8.4 Data Portability

You can request an export of your personal data in a machine-readable format by emailing privacy@quicksearchplus.com.

8.5 Withdraw Consent

• Location: Disable in iOS Settings → Privacy & Security → Location Services → QuickSearch Plus
• Push Notifications: Disable in iOS Settings → Notifications → QuickSearch Plus, or within Settings → Notifications in the App
• Calendar Access: Disconnect individual calendars in Settings → Calendars, or revoke App access in iOS Settings → Privacy & Security → Calendars
• Marketing Emails: Use the unsubscribe link in any marketing email, or contact us to opt out

8.6 EU / UK / California Residents

If you are a resident of the European Union, United Kingdom, or California, you have additional rights under the GDPR, UK GDPR, or CCPA respectively - including the right to object to or restrict processing, and to lodge a complaint with your local data protection supervisory authority. To exercise any of these rights, contact us at privacy@quicksearchplus.com.

9. Children's Privacy

QuickSearch Plus is not directed at children under the age of 13 (or 16 in the EU). We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us at support@quicksearchplus.com and we will delete the information promptly.

10. Third-Party Services and Links

The App integrates with third-party services (Google, Microsoft, Zoom, Stripe, Vapi, Apple WeatherKit). We are not responsible for the privacy practices of those services. We encourage you to review their respective privacy policies:

• Google Privacy Policy
• Microsoft Privacy Statement
• Zoom Privacy Statement
• Stripe Privacy Policy
• Vapi Privacy Policy
• Apple Privacy Policy

11. International Data Transfers

Our servers are located in the United States. If you access QuickSearch Plus from outside the United States, your personal information will be transferred to and processed in the United States. We rely on standard contractual clauses and equivalent transfer mechanisms to lawfully transfer personal data from the European Economic Area, UK, and Switzerland.

12. Cookies and Tracking Technologies

The QuickSearch Plus iOS App does not use cookies. Our web application at quicksearchplus.com uses session cookies for authentication purposes only. We do not use advertising cookies, behavioural tracking pixels, or third-party analytics cookies.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, send you an email notification or an in-app alert. Your continued use of the App after the effective date of any changes constitutes your acceptance of the updated policy.

14. Contact Us

For questions, concerns, or data requests regarding this Privacy Policy or your personal data, please contact us:

By using QuickSearch Plus you acknowledge that you have read and understood this Privacy Policy.